Medecins Sans Frontieres (MSF) is an international, private, non-governmental, non-profit humanitarian organization. Our organization offers assistance to populations in distress, to victims of natural or man-made disasters, to victims of armed conflict, without discrimination irrespective of race, religion, creed or political affiliation. We have been working in Nigeria since February 1996. A Memorandum of Understanding between Medecins Sans Frontieres and the Federal Government of Nigeria facilitates this. MSF-OCA employees are guided by a Code of Conduct which aims to strengthen and support ethical cultures throughout MSF-OCA, based on the core values that guide our medical humanitarian mission.
We are recruiting to fill the position below:
Job Title: Supply Activity Supervisor
Location: Talata Mafara, Zamfara
Employment Type: Contract; 10 Months Definite Contract (with the possibility of renewal)
Main Objective and Responsibility of the position
- Planning and supervising the execution of supply activities in the project for one or more areas of the supply programme
- Warehouse, Procurement, Transport and Customs, etc.) according to MSF protocols and standards in order to ensure
- the optimal functioning of the mission
General Accountabilities
- Ensuring an effective running of the supply activities in the project on a day-to-day basis as specified by the line manager, ensuring compliance to MSF standards, protocols and procedures.
- Planning and supervising the execution of the warehouse and stock management activities in the project or capital
- ensuring sufficient stock for the effective functioning of the supply activity to avoid stock ruptures, losses and excess stocks in the project/mission
- Controlling and monitoring the medical and non-medical stocks and assets and ensuring that storage is carried out under optimum conditions.
- Planning and supervising the procurement activities in the project ensuring an efficient and on-time purchasing
- Planning and supervising the execution of all activities related to the efficient clearance, shipment and transportation of medical and non-medical goods.
- Communicating with customers, keeping them up to date concerning their order status and prioritizing procurement and transport according to their needs
- Supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility to ensure the sizing and amount of knowledge required
- Performing delegated tasks according to his/her specialty and as specified in his/her job description
MSF Section/Context-Specific Accountabilities
General:
- Perform with the Supply Manager the market survey and renew the contract with suppliers for consumables service providers.
- Ensure there is always capacity to bring in new local suppliers by constantly assessing the market.
- Elaborate contracts for suppliers and service providers according to MSF procedures, policies and standards.
- Ensure that all archives and supply documents are filed according to MSF standards
Data Management:
- Perform checks of the Database to ensure consistent Assists the supervisor in identifying any items at risk of rupturing or expiring – referring to the UNIFIELD database
Reporting duties:
- Identify, in close relation with the Supply Manager and the Supplier and according to the UNIFIELD database, potential stock risks (expiring, security level stock).
- Provide the Order Overview for the project
- Prepare UNIFIELD Stock Management Report, LRS/ Supply and other reports
- Complete the online report LRS/ Supply and the Supply Narrative/ SITREP each month
- Prepare the TSR_Analysis and participate in the meeting with the Medical Team every month and implement the related action points and recommendations from the Supply Coordination
- Supervise, elaborate the objectives, coach, train and evaluate the work performances of the staff under his/her responsibilities.
Requirements
To apply for this role applicants MUST meet the following criteria:
- 2 years in MSF Logistics Department or at least 3 years experience with an INGO, previous experience in supply chain activities related jobs
Languages:
- Mission language essential ( English), local language desirable
Knowledge:
- Computer Literacy: Mandatory good Excel Skills
Competencies:
- Results and Quality Orientation, Teamwork and Cooperation,
- Behavioural Flexibility, Commitment to MSF Principles, Stress Management.
Application Closing Date
26th February, 2025.
Method of Application
Interested and qualified candidates should:
Click here to apply online
And
To complete your application, please email your Cover Letter, latest Curriculum Vitae (CV) and photocopies of only necessary credentials as one document with telephone contact details (daytime) to: nigeria-jobs@oca.msf.org using ‘DEPUTY PC’ as the subject of the mail.
Notes
- Only applications submitted online will be accepted.
- Lastly, only one online application form should be submitted, as multiple submissions will notbe considered.
- NO Transportation and/or allowance will be provided during the recruitment process.
- Only short-listed candidates will be contacted for interviews.
- Any documents sent to MSF-OCA (CV, cover letter, copies of diploma, recommendations letters) will not be returned by MSF-OCA.
- MSF is an equal opportunities employer and promotes diversity within the organization.
- Qualified Female candidates are encouraged to apply.