Request for Proposal (RFP) At Pathfinder International
Issued on:12th August 2024
Solicitation Number: RFP/2024/42270
For:Pathfinder International Quotes
Deadline: 16th August 2024
Background
Pathfinder international’s mission is to ensure that people everywhere have the right and opportunity to live healthy sexual and reproductive lives.
Pathfinder International is implementing the FC2 Education and Promotion Project Africa to address knowledge gaps and barriers to access FC2 female condom information and services, as well as reduce risky behaviors that could lead to sexually transmitted infections (STIs) and unintended pregnancies among men and women, including sexually active social media users.
Assignment Summary
To promote FC2 Female Condom related contents on social media to reach a large range of young people.
SCOPE OF WORK (SOW)
Name of Independent Contractor: xxxxxxxxxx
Assignment Title: Professional Service to promote FC2 Female Condom Contents Using Social Media Ads.
Department/Unit: Programs and Impact NCO.
Pathfinder Involvement: The following individuals will be involved in this assignment according to the roles below.
Senior Communication & Media Officer
Program Technical Director
Finance and Admin Manager
Purpose and Objectives
To promote FC2 Female Condom related contents on social media to reach a large range of young people. The aim is to educate users, including young people on FC2 Female Condom as an empowerment tool that allows them to take care of their sexual health and well-being and normalize the use of FC2 Female Condom as a standard method of HIV prevention and contraception, essential for them to have a range of options available to them.
The specific objective is to:
promote FC2 Female Condom related contents on social media to reach a large range of young people.
Major Activities/Deliverables.
- Develop 10 infographics.
- Develop character animation Images.
- Develop social Media Plan for a 4-week social media promotion of existing and newly developed FC2 promotional infographics.
- Carry out a 4-week online promotion of the existing and newly developed contents.
- Develop a social media promotion report.
Branding:
The infographics will carry the logos of Pathfinder International and FC2 Female Condom. All condom placement in the infographics must be FC2 Female condom brands available at https://fc2femalecondom.com/ .
Location of Assignment: Abuja
Period of Performance/Duration of Assignment: Between August to October 2024.
Level of Effort: based on milestone.
Positions Available: 1 position
Timing of consultancy
- Content Creation: 2 weeks
- Content Review and Approval: 2 weeks
- Posting and promotion: 1 month
Payment Modalities:
- Upon signing of contract: 40% payment.
- Upon submission and approval of the contents and ads placement: 20% payment.
- Upon submission of the ad/campaign report: 40% payment.
Eligibility/Scoring Criteria:
- Experience with ad targeting, budget allocation, and campaign optimization – 20%
- Experience in creating campaign plan and aligning budget with campaign objectives – 20%
- Proven expertise in creating visually appealing infographics with a portfolio showcasing previous social media campaigns and content creation work – 20%
- Proven experience on writing campaign report detailing numbers and engagement – 20%
- Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members -10%
- Strong understanding of the role of communications in development organizations –10%
Proposal Submission:
Service Provider is required to submit a costed proposal based on this scope of work. The proposal should include a breakdown of costs for each task and deliverable, timelines for completion, and any additional resources or support required to execute the activities effectively.
Proposal Deadline
All written responses to this RFP must be received by Pathfinder no later than 5:00 PM on 16th August 2024 . Please email the proposals/CV and other information directly to: nigeriaprocurement@pathfinder.org
Inquiries
If you have any questions/inquiries, please kindly send e-mail inquiries to: nigeriaprocurement@pathfinder.org no later than 12:00 noon 15th August 2024. As a part of this RFP process.
Payment Terms
We anticipate entering into a fixed term contract with the selected candidates.
Terms
Pathfinder reserves the right to cancel this solicitation at any point and is under no obligation to issue a subcontract as a result of this solicitation.
Pathfinder will not reimburse any expenses related to the preparation of any proposal related materials or delivery.
Confidentiality
As a part of the RFP process, Pathfinder International may be providing confidential information. Consequently, consultant must complete a Confidentiality/ Non-Disclosure Agreement.
Thank you,
Procurement Unit
Pathfinder International
INDEPENDENT CONTRACTOR AGREEMENT (ICA)
TERMS AND CONDITIONS
RELATIONSHIP: It is understood and agreed that the Contractor is furnishing services to Pathfinder International as an Independent Contractor, and nothing contained in the Agreement between Pathfinder and the Contractor shall create any association, partnership, joint venture, employeremployee or agent-principal relationship.
CONFIDENTIAL INFORMATION: Each party shall treat as confidential all information obtained from the other during the course of performance under the Agreement. Neither party shall disclose such information without prior written consent of the other, unless compelled to do so by law. All confidential information disclosed or otherwise made known to the Contractor as a result of the services remains the sole property of Pathfinder.
INTELLECTUAL PROPERTY: The title to all Intellectual Property rights in or in relation to material created during the course of the services, including but not limited to designs, works of authorship, analyses, reports, improvements or processes, vests in Pathfinder upon its creation. These rights include title and interest in patent, copyright, trademark and other proprietary rights. At its sole discretion, Pathfinder may grant to the Independent Contractor, a limited, royalty-free license to use material developed under this Agreement. In addition, nothing in this Agreement shall supersede the rights of donors supporting Pathfinder’s work.
NON-COMPETE: While this Agreement is in effect, the Independent Contractor shall not perform similar services with any party directly or indirectly in competition with Pathfinder without giving prior notice to and obtaining written consent from Pathfinder.
ASSIGNMENT: The Independent Contractor may not assign its rights or responsibilities under this Agreement without the prior written consent of Pathfinder.
INDEMNIFICATION: Independent Contractor will indemnify and hold Pathfinder, its employees, and its customers harmless from all penalties, damages and expenses, including attorneys’ fees, incurred by Pathfinder and/or its customers (whether or not the agreement is canceled) caused by or arising out of Independent Contractor’s breach of any term of this Agreement including, without limitation, the timely performance thereof.
TERMINATION FOR CONVENIENCE: Pathfinder International reserves the right to terminate this Agreement or any part hereof for its sole convenience. In the event of such termination, the Independent Contractor shall immediately stop all work hereunder. Subject to the terms of this Agreement, the Independent Contractor shall be paid for services rendered up to the time of termination.
TERMINATION FOR CAUSE: Pathfinder International may terminate the Agreement or any part thereof, for cause in the event of any default by the Independent Contractor, or if the Independent Contractor fails to comply with any term or condition of the Agreement, or fails to provide Pathfinder upon request with adequate assurance of future performance, or in the event of termination of funding or the prime award for convenience. In the event of termination for cause, Pathfinder shall not be liable to the Independent Contractor for any amount for services not accepted, and Independent Contractor shall be liable to Pathfinder for any and all rights and remedies provided under the Agreement or by law. If it is determined that Pathfinder improperly terminated the Agreement for default, such termination shall be deemed a termination for convenience.
WAIVER: Failure of Pathfinder to enforce at any time or for any period of time any of the provisions of this Agreement will not constitute a waiver of such provisions or of the right of Pathfinder to enforce each and every provision.
INSPECTION/ACCEPTANCE: Prior to acceptance, all Deliverables will be subject to review and approval by Pathfinder. Pathfinder’s Assignment Manager will promptly inform the Independent Contractor whether deliverables, reports or other outputs are accepted. Pathfinder may require additional work or changes in the deliverables prior to acceptance.
INVOICE REQUIREMENTS: Independent Contractor shall submit an invoice for work performed immediately upon completion, and in no case later than 60 calendar days after the end date of this Agreement. Each invoice shall include: (a) the Independent Contractor’s name and address, dates and number of days of performance and amount of payment requested as fees for service; and (b) a description of the deliverables or services for which payment or reimbursement is sought. Upon acceptance of the deliverables or services and submission and acceptance of the Independent Contractor’s expense report, if any, Pathfinder will make payment within 30 days of receipt of the invoice.
For assignments of greater than 90 days’ duration, the Independent Contractor may submit interim invoices on a schedule to be agreed upon with the Assignment Manager for this assignment.
BILLING POLICIES: a) Payment shall be on a daily fee basis. Pathfinder will not pay for more than one eight hour day in any 24 hour period.
b) Independent Contractor may bill for not more than one day during travel status in each direction to or from assignment.
EXPENSE REPORT: The Independent Contractor shall be reimbursed for properly documented travel and other expenses incurred in direct support of services performed under this agreement. Travel and other expenses must comply with Pathfinder’s travel policies and procedures for reimbursement, including submission of the Travel Expense Voucher (TEV) forms provided by Pathfinder. Expense reports submitted later than 15 calendar days after the end date of this Agreement will not be paid.
MODIFICATIONS: The scope of work and other terms and conditions contained in this Agreement shall not be added to, modified, superseded or otherwise changed except by written modification.
DISPUTES: Any dispute or disagreement which cannot be resolved by Pathfinder and the Contractor after good faith efforts, and any controversy, claim or dispute otherwise arising out of or in connection with this Agreement or breach thereof will be subject to arbitration in accordance with the rules of the American Arbitration Association. This Agreement is governed by and construed under the laws of the Commonwealth of Massachusetts, U.S.A.
ENTIRE AGREEMENT: This Agreement supersedes all prior oral or written agreements, if any, between the parties concerning the work under this Agreement and constitutes the entire agreement between the parties with respect to the work to be performed under this Agreemen
