Call for Application: Personal Assistant at KALTANI

Personal Assistant at KALTANI

Utilizing technology, KALTANI is able to gather valuable and timely information about our customers’ operations as well as our own, from the point of origin to the supply chain. guaranteeing at the end traceability, innovation, process improvement, and transparency.

KALTANI collaborates with institutions dedicated to lowering their carbon footprint. We can support you in keeping track of your pledges to attain 100% sustainability and zero landfill.

• Location: Ogun, Sagamu
• Job Type: Full-time

Job Description 

• The Personal Assistant (PA) to the CEO will provide high-level administrative support to the CEO, managing her day-to-day activities and ensuring her personal and professional life is organized and runs smoothly.
• The PA will handle a broad range of duties including scheduling, correspondence, and coordinating personal tasks, as well as serving as the primary point of contact for internal and external stakeholders.

Key Responsibilities

Diary & Schedule Management:

• Organize and maintain the CEO’s calendar, ensuring appointments, meetings, and events are efficiently scheduled and managed.
• Coordinate both personal and business-related engagements, ensuring no overlaps or conflicts.

Travel Arrangements:

• Arrange domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.
• Handle any changes in travel plans swiftly and efficiently.

Communication & Correspondence:

• Screen and respond to emails, phone calls, and messages on behalf of the CEO.
• Draft, proofread, and send correspondence as required.
• Serve as the primary point of contact for stakeholders seeking to interact with the CEO.

Meeting Preparation & Coordination:

• Prepare briefing materials and agendas for meetings and events.
• Attend meetings with or on behalf of the CEO when required, taking minutes and ensuring follow-up on action items.

Administrative Support:

• Manage filing systems, record keeping, and general office management tasks.
• Handle sensitive information with discretion and confidentiality.

Task & Project Management:

• Assist in planning and managing personal and business projects, ensuring timely completion.
• Track deadlines and commitments, following up on deliverables.

Personal Errands & Lifestyle Management:

• Assist with personal errands, from shopping to appointments and other personal engagements.
• Maintain a high level of awareness regarding the CEO’s personal preferences and requirements.

Skills and Qualifications

• Education: A Bachelor’s Degree in Business Administration, Communications, or a related field is preferred.
• Experience: 3+ years of experience as a Personal Assistant, Executive Assistant, or in a similar role supporting senior executives or business owners.
• Tech-Savvy: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. Familiarity with scheduling tools, project management software, and cloud-based tools.
• Organizational Skills: Strong ability to prioritize, multitask, and manage time efficiently. Excellent attention to detail.
• Communication Skills: Exceptional written and verbal communication skills. Must be able to draft, edit, and communicate professionally on behalf of the CEO.
• Problem-Solving Abilities: Ability to anticipate the CEO’s needs, think critically, and solve problems independently.
• Discretion and Confidentiality: Must maintain the utmost discretion, dealing with sensitive and confidential information appropriately.
• Adaptability: Comfortable working in a fast-paced environment and able to adapt to the evolving needs of the CEO.
• Interpersonal Skills: Polished, professional demeanor with excellent interpersonal and relationship-building skills.
• Flexibility: Willingness to work outside of regular business hours and accommodate the CEO’s schedule as needed.

Desirable Traits:

• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Proactive and takes initiative in identifying areas where support is needed.
• Positive attitude and ability to maintain calm under pressure.

How to Apply 

Interested and qualified candidates send their Resume to: jobs@kaltani.com  using the job title as the subject of the mail.