The French Section of Médecins Sans Frontières is recruiting for its project in Katsina:
| Position: Purchasing Officer | Opening Date: June 25th, 2025 |
| Work Location: Katsina | End Date: June 30th, 2025 |
| Contract Type: Fixed Term |
CONTEXT
Médecins Sans Frontières is a private, non-profit international humanitarian organization dedicated to providing medical assistance to populations in crisis, without discrimination and regardless of race, religion, creed or political affiliation. MSF has been active in Katsina since February 2021 after carrying an exploratory mission that end up with an opening of the project.
Currently, MSF is running an ITFC (Inpatient Therapeutic Feeding Centre) in Katsina in the Kofar Sauri PHCC and Turai Yar’adua Hospital and 5 ATFC (Ambulatory Therapeutic Feeding Centre) including three in Jibia LGA (Magama, Daddara, Riko,), one in Mashi LGA and one in Katsina City (Kofar Marusa).
MAIN PURPOSE
To carry out purchases of office supplies, analyzing market sources, and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of all sorts of goods, while guaranteeing best quality and pricing for MSF goods and commodities.
To ensure timely and effective purchase of local materials on behalf of MSF
JOB DESCRIPTION
- Performing the day-to-day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:
- Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier- item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available
- At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed.
- Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval
- Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc.
- Assisting in the reception control process with the storekeeper
- Collect purchase requests (local order sheets) from the line manager and/or technical adviser.
- Seek products that offer good value for money, negotiate the best prices, clarify requests where necessary and complete purchase orders.
- Determine the quantities to buy, considering internal demand, the order book, product availability forecasts (shortages/surpluses), delivery times, budgets and other relevant factors, in conjunction with the line manager.
- If possible, ask the supplier to pack the goods in a professional manner, ready to be shipped.
- Deliver goods to the Warehouse Manager, after checking the quality and quantity (against the purchase order), thus formalizing delivery of the goods to the warehouse.
- Manage the administrative and accounting procedures related to purchasing complete purchase orders, check delivery notes (against orders), etc.
- Manage the purchasing budget and pay advances issued by the Finance Department.
- Request invoices or receipts, without delay, for all purchases.
- Check that receipts/invoices are correctly completed, in accordance with the recommendations of the Finance Department, in particular: writing in pencil the destination of the goods as per the order sheet and providing a translation when receipts/invoices are in the local language.
- Update prices/quality after each purchase and recommend the cheapest or best purchases to the line manager and technical adviser.
- Regularly evaluate the market in order to obtain the most competitive prices; identify new suppliers and negotiate the best prices.
- Have a general understanding of the MSF-F risk reduction policy, be familiar with the security rules applicable to the Project and keep regularly informed of any amendments.
- Keep up to date with the activities of other departments, comply with specific rules and procedures, provide support where necessary.
- Establish and maintain regular contact with the various suppliers.
- Gather relevant information relating to the field of activity of MSF and the context and share with your line manager
REQUIREMENTS
| Education | Essential: Secondary Education Desirable: Commerce Related Studies |
| Experience | Essential: 2 years’ experience in supply chain related jobs |
| Languages | Essential: Fluency in English Desirable: Any local language |
| Knowledge | Computer: Essential Literacy in Microsoft Packages (Word, Excel, Outlook) |
| Competencies | Results and Quality Orientation L1Teamwork and Cooperation L1Behavioural Flexibility L1Commitment.to MSF Principles L1Service Orientation L1Stress Management L2 |
CONTRACT.
208 working hours per month.
REMUNERATION
According to MSF salary scale (Level 5) plus 13th month allowance equivalent to 1 month of gross salary.
TO APPLY
Submit ONLY your updated CV with contact details to the “Personnel Administration Manager” via email to msff-nigeria-recruitment@paris.msf.org
Note: Subject of the email should be “Purchasing Officer, Katsina”
Qualified females are highly encouraged to apply.
Only successful applicants will be called for the next steps and are obligated to disclose any information about family member(s) currently in the employ of MSF-France in any location.
